Compliance Processing Specialist II

ID
2020-10416
Job Locations
US-CA-San Francisco
Category
Deposit Services

 

At First Republic, we care about our people. Founded in 1985, we offer extraordinary client service in private banking, private business banking and private wealth management. We believe that personal connections are everything and our success is driven by the relationships we form with our colleagues and clients. You’ll always feel empowered and valued here. 

 

Incredible teams doing exceptional work, every day

The Customer Service team provides operational support to First Republic clients, both external and internal. We move quickly to serve our clients’ needs so that their financial transactions are handled with ease and efficiency. As ambassadors of First Republic’s high standard of extraordinary service, we are key drivers of the long-term relationships we build with our colleagues and clients.

 

As a Compliance Processing Specialist, you'll have the chance to process deposit accounts, conduct research for problem resolution, and assist with implementation of process of improvements.

 

The Compliance Processing Specialist II will support the Deposit Services Compliance Processing team by providing professional and knowledgeable assistance to banking offices, contact center, and client support via phone and email communications. The individual will be responsible for the daily processing of key functions within Compliance Processing, including, but not limited to the following: Regulation D Monitoring, Non-Resident Alien (NRA), Year-End processing of IRS tax form corrections, Individual Retirement Accounts (IRA), Interest on Lawyers Trust Accounts (IOLTA), Unclaimed Property, and processing of Legal Orders (Levy) and Garnishments.

 

What you'll do as Compliance Processing Specialist II:

  • Processes and/or assists in account levies. Reviews legal orders from various agencies, handle the team's mailbox, opening matter files. Research and resolve issues and matters, which may involve substantial legal or factual complexity, and thorough detailed research.
  • Processes and/or assists in escheat activities related to the annual escheat filing. Adheres to established internal policies and procedures for unclaimed property: Understands the Reporting Process for timely reporting; Notify clients, bankers, with unclaimed property, of status; Follow established timeframes for notifications and filings; File appropriate State of California reports timely; Adhere to established State of California Property Laws. Ensure complete, accurate, and timely reporting of unclaimed property. Adhere to established unclaimed property laws of states, other than California, where our clients' reside.
  • Responsible for ensuring Deposit IRA accounts are opened accurately and transactions are processed correctly. Ensure proper IRA forms are obtained and IRA client tax forms and/or statements are generated accurately and timely.
  • Review Non-Resident Alien(NRA) - W8 forms review, process B-Notices, ensure back-up withholding is applied, where applicable, and correct year end IRS client forms, i.e., 1099-INT, 1099-DIV, 1042/1042S, etc., as needed. Validation of IRS form W8/W9 provided by client, updating various systems to ensure FATCA compliance.
  • Responsible for ensuring Deposit IRA accounts are opened accurately and transactions are processed correctly. Ensure proper IRA forms are obtained and IRA client tax forms and/or statements are generated accurately and timely.
  • Become familiar with all policies and procedures for establishing and maintaining IRA(s) within the bank, such as: Distribution requirements (closures, Rollovers, Required Minimum Distributions, Resolution at death of client); IRS reporting; and Tax Corrections, as needed.
  • Monitors business activities for compliance w/applicable rules and regulations. Gains exposure to some of the complex tasks within the job function. Occasionally directed in several aspects of the work.
  • Partner with other teams, i.e., Call Center, Bankers helpline, Item Processing, Core Support, Accounting, etc., as needed.
  • Perform duties & responsibilities specific to department functions & activities.
  • Performs other duties & responsibilities as required or assigned by supervisor.
  • Responsibilities include the following: 1) adhering to and complying with all applicable, federal and state laws, regulations and guidance, including those related to Anti-Money Laundering (i.e. Bank Secrecy Act, USA PATRIOT Act, etc.), 2) adhering to Bank policies and procedures, 3) completing required training, 4) identifying and reporting potential suspicious activity to the BSA/AML Officer, and 5) knowing and verifying the identity of any customer(s) that enters into a relationship with the Bank

Disclaimer: 

Critical features of this job are described under the items above. They may be subject to change at any time due to reasonable accommodation or other reasons. This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

 

Qualifications:

 

  • High School Diploma or equivalent, Undergraduate degree preferred.
  • 3-4 years of related experience or 3 or more years of progressive Compliance Processing experience and responsibilities.
  • Proven knowledge and competence in the following areas: IRA Support, Unclaimed Properties, Levy Processing, Legal Trust Account Reporting, Reg D Monitoring, and Year-End Processing. Typically requires 2 to 4 years of related experience.
  • Knowledge and understanding of the banking industry, practices, and principles.
  • Highly independent and can achieve results with little or no oversight. Consistently demonstrates the ability to perform essential duties with minimal management supervision.
  • Must be able to identify opportunities for process enhancements while supporting existing standards with focus towards providing excellent service to our clients.
  • Exceptional problem solving proficiency and great attention to detail.
  • Proven ability to handle pressure, multi-task, and prioritize work at all times.
  • Decision-Maker with well-developed interpersonal skills.
  • Ability to create a good working environment in a team; works towards shared goals contributing ideas and accepting change.
  • Proficient with MS Office software; Access, Outlook, Word, and Excel.
  • Work overtime as needed.
  • Team player
  • Provides extraordinary service
  • Furthers the First Republic Bank culture and values

 Job Demands:

  • Must be able to review and analyze data reports and manuals; must be computer proficient.
  • Must be able to communicate effectively via telephone and in person.
  • Must be able to travel as position requires.
  • May be required to lift 25-50lbs.

Own your work and your career — apply now

Are you willing to go the extra mile because you love what you do and how you can contribute as a team? Do you want the freedom to grow and the opportunity to take charge of your own career?  If so, then come join us.

 

We want hard working team players. You’ll have the independence to learn, lead and drive change. A culture of extraordinary service, empowerment and stability — that’s the First Republic way.

 

First Republic is subject to federal laws that restrict the employment of individuals with certain types of criminal histories, including FDIA Section 19 and FINRA. To the extent not inconsistent with our obligations under those federal laws and regulations, First Republic will consider qualified candidates with criminal histories in a manner consistent with the Los Angeles and San Francisco ban-the-box laws.

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