Senior Benefits Analyst (HYBRID)

ID
2022-16213
Job Locations
US-CA-Los Angeles | US-CA-San Francisco | US-CA-Walnut Creek | US-CA-Palo Alto
Category
Human Resources

 

At First Republic, we care about our people. Founded in 1985, we offer extraordinary client service in private banking, private business banking and private wealth management. We believe that personal connections are everything and our success is driven by the relationships we form with our colleagues and clients. You’ll always feel empowered and valued here. 

 

Incredible teams doing exceptional work, every day.

In Human Resources, we are committed to growing and protecting First Republic and its culture by attracting, retaining and supporting our most valuable resource: people. Providing our colleagues with extraordinary service is our commitment; their success is our reward.

 

What you’ll do as a Senior Benefits Analyst (Leaves of Absences):


Administration and facilitation of the leave management process for the Bank. Ensures leave management processes are administered consistently with the Bank's policies and compliantly with local, state and federal regulations, including FMLA, CFRA, ADA, PDL, LOA, STD, LTD.


This position will be responsible for the administration of Workers’ Compensation programs.


Benefit related compliance. This position will be responsible for keeping abreast of all current and future federal and state regulatory requirements and ensure the Bank’s compliance requirements are met.
This includes research and analysis on topics under ERISA, HIPAA, COBRA, IRC rules that impact the bank’s plans, and staying abreast of new health and welfare benefits and HR-related legislation across our markets, such as paid family leave laws. You will work cross-functionally to communicate new regulatory updates, build new operating processes, hold internal subject matter trainings, and draft communications.

 

Compliance:

  • Continually review and update policies and procedures as regulations change to ensure legal compliance - proactively communicate changes to HR management/department, analyze impact to HR/Payroll operations, initiate process change as appropriate
  • Interpret and disseminate information on regulatory matters – communicate areas of significance to HR management, develop and implement solutions to ensure organizational compliance
  • Ensure monthly, quarterly, and annual reporting requirements are timely submitted and filed with appropriate agencies
  • Effectively manage third party vendor relationships administering Bank’s LOA, ADD and Worker’s Compensation process

 

Leaves:

  • Administer all Leave of Absences in a consistent manner complying with Bank policies and federal, state and government regulations
  • Compile and analyze LOA data to identify trends/root causes driving LOA issues - communicate findings to HR management and develop effective and proactive solutions to address LOA issues
  • Respond to employee inquiries/issues related to leaves, time off and other company policies – proactively partner/communicate with HR management if situation has potential to result in an employee relations issue
  • Educate and provide guidance to managers and employees on leave policies and procedures
  • Collaborate with HR management/external counsel to resolve and provide solutions to a variety of highly sensitive employee issues
  • Partner directly with Payroll and HR Operations to ensure accurate and efficient processing of Leaves of Absences (communicating when an employee begins and returns from leave), initiate process improvements as appropriate
  • Drive process to create leave and time off programs that function efficiently and provide a high touch employee experience that is consistent with the Bank’s culture and design philosophy
  • Create leave communications for employees, managers and HRBP’s that include available leave programs, leave qualifications and eligibility 
  • Develop training for managers and HRBP’s in combination with a third party leave administrators to provide education on leave program guidelines and processes
  • Partner with The Larkin Company who will processes and track requests for FMLA/LOA programs according to federal and state-specific guidelines and the Bank’s policies and procedures.
  • Serves as main point of contact and subject matter expert for employee and management inquiries. 
  • Ensures correct pay and monitors benefit premium(s) payments for employees on FMLA/LOA. 
  • Produces reports and provides accurate and timely status updates to keep management and all HRBP’s informed of Bank-approved leaves. 
  • Coordinate employee transition from FMLA, LOA, short-term disability and/or long-term disability to another leave status or program; coordinates return-to-work activities (i.e., required documentation, management/HRBP’s notification). 
  • Actively collaborates with Human Resources team members regarding absences, absence management, leave status, return to work plans, vetting for ADA compliance and fitness for duty assessments. 
  • Cross-trains in other areas of benefits to assist as needed.

 

You could be a great fit if you have:

  • 5+ years of leave administration experience
  • Bachelor’s Degree or Equivalent Work Experience
  •  Excellent verbal and written communication skills
  • Ability to interact effectively, advise, consult and build strong relationships at all levels
  • Ability to take initiative, make decisions, and manage change 
  • Ability to work in a fast paced environment requiring multi-tasking and ability to prioritize 
  • Proven experience administering benefit leaves 
  • Ability to think strategically 
  • Comprehensive knowledge of government laws and regulations related to all benefits and leaves. 
  • Working knowledge of all areas of human resources. 
  • Ability to accurately interpret large amounts of data and present such data in an understandable format for others. 
  • Ability and willingness to share knowledge and expertise with others. 
  • Ability to demonstrate negotiation skills to persuade and influence decision makers. 
  • Ability to provide excellent customer service. 
  • Ability to manage multiple priorities and projects and adapt quickly to changing needs. 
  • Ability to manage and organize work effectively to meet deadlines. 
  • Ability to produce accurate, detailed work. 
  • Ability to work effectively both independently and in a team-oriented environment.
  • Ability to work without close supervision. 
  • Ability to maintain confidentiality. 
  • Ability to follow policies and procedures and to communicate them accurately to others. 
  • Skill in using computer, including MS Office products and other HRIS technology.

Job Demands:

  • Must be able to review and analyze data reports and manuals; must be computer proficient.
  • Must be able to communicate effectively via telephone and in person.

 

Own your work and your career — apply now

Are you willing to go the extra mile because you love what you do and how you can contribute as a team? Do you want the freedom to grow and the opportunity to take charge of your own career?  If so, then come join us.

 

We want hard working team players. You’ll have the independence to learn, lead and drive change. A culture of extraordinary service, empowerment and stability — that’s the First Republic way.

 

We believe that a diverse range of backgrounds and ideas has and will continue to be fundamental to the future success of First Republic.

 

If you are curious to learn more about this opportunity, we'd love to hear from you.

 

This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization. The Company is an equal opportunity employer. In this regard, the Company makes reasonable accommodations for qualified applicants and employees with disabilities in order to enable them to perform all essential job functions, unless doing so creates an undue hardship.

 

First Republic is subject to federal laws that restrict the employment of individuals with certain types of criminal histories, including FDIA Section 19 and FINRA. To the extent not inconsistent with our obligations under those federal laws and regulations, First Republic will consider qualified candidates with criminal histories in a manner consistent with the Los Angeles and San Francisco ban-the-box laws.

 

For New York City-based roles: Mayor Bill de Blasio announced that, effective December 27, 2021, all private sector employers?in New York City will be required to ensure that their employees are vaccinated against COVID-19 to attend work in the office. Reasonable Medical or Religious Accommodations may be requested if applicable to you. Please view New York’s Guidance on Accommodations for Workers for more information.

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