Construction Loan Administrator

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At First Republic, we care about our people. Founded in 1985, we offer extraordinary client service in private banking, private business banking and private wealth management. We believe that personal connections are everything and our success is driven by the relationships we form with our colleagues and clients. You’ll always feel empowered and valued here. 


Incredible teams doing exceptional work, every day

In Relationship Management Team Support, we document, process and underwrite both residential and commercial loans. We provide exceptional client service to internal and external partners. We support our Relationship Managers in all aspects of the loan process to ensure that we are delivering a seamless lending experience to our clients.


Duties and Responsibilities

As a Construction Loan Administrator, you will support the Construction Loan Relationship managers and the loan specialist team to help maintain the construction loan pipeline.  Utilizing your knowledge of processing construction real estate, you will act as a team liaison between client, RM and Loan specialist to help maintain the existing construction pipeline and new construction loan closings. In this role, your focus will be to help organize the construction pipeline and monitor the team’s construction pipeline until the loan converts to a permanent loan, or payoff.  You will also assist with other daily departmental production tasks such as providing client care, organizing the draw process, and completing other administrative functions as needed.


What you’ll do as a Construction Loan Administrator:

  • Review construction reports monthly and send conversion letters on all projects at least 90% complete. Follow up for receipt of notices of completion, certificates of occupancy, and other conversion related paperwork.
  • Review the construction report to ensure the team is aware of upcoming construction maturity dates.
  • Working with the RM’s to prepare construction modification/ or extension.
  • Conversions: Acquisition to Construction - Obtain required budgets, insurance, contracts, building permits, other materials, and forward set-up packages to Funds Control and Loan Servicing.
  • Construction to Permanent - Obtain required title endorsements, form 442 appraisal document, notice of completion, insurance updates, and forward conversion package to Loan Servicing for booking.
  • Insurance Monitoring (maintain current insurance policy for all loans during the course of construction).
  • Contractor background checks. Direct checks with sub-contractors, vendors, banks. Verify workman's comp and liability insurance. Verify contractor's license. Obtain ELC approval to add contractors to FRB approved contractor list.
  • 2nd review for KYC/LOR/HMDA double checks for the team’s construction loans.
  • Send and follow up on 3rd party funds control construction loan packages for recent construction loan closings.
  • Entering construction start-ups as needed.
  • Maintain the construction team pipeline and keep the team in the loop as to, title company info, when the loan is scheduled to mature and draw status.
  • Work with the RM and client to update and follow up with 3rd party funds control concerning a draw request. Also, work with the team to resolve a draw potential draw issue.
  • Informing clients when their draw has funded.


You could be a great fit if you have:

  • Minimum of 1-2 years of experience as a Construction Loan Administrator/Assistant or processor with hands on knowledge of loan products and guidelines.
  • Thorough knowledge of and experience in lending techniques and practices, loan documentation, compliance with federal and state regulations pertaining to the banking industry and lending products and services
  • Sound judgment and autonomous decision-making ability
  • Ability to effectively communicate with prospective customers, existing customers and banking associates
  • Ability to maintain a high degree of confidentiality
  • Excellent customer service and a positive attitude.
  • Ability to work under minimal supervision, dependable and self-motivated.
  • Available to work varying hours and overtime as needed
  • Ability to prioritize multiple tasks in a deadline-driven environment; strong sense of urgency and responsiveness.
  • Strong teamwork and partnering skills with ability to effectively manage the expectations of multiple internal/external constituents.
  • Excellent analytical skills; ability to quickly understand complex problems and recommend solutions.
  • Effective written and verbal communication/presentation skills.
  • Basic computer skills are required.
  • Proficient in Microsoft Office (i.e. Word, Excel, Outlook, PowerPoint
  • Additional work experience with an emphasis on customer service preferred.


Job Demands:

  • Must be able to review and analyze data reports and manuals; must be computer proficient.
  • Must be able to communicate effectively via telephone and in person.


Own your work and your career — apply now

Are you willing to go the extra mile because you love what you do and how you can contribute as a team? Do you want the freedom to grow and the opportunity to take charge of your own career?  If so, then come join us.


We want hard working team players. You’ll have the independence to learn, lead and drive change. A culture of extraordinary service, empowerment and stability — that’s the First Republic way.


We believe that a diverse range of backgrounds and ideas has and will continue to be fundamental to the future success of First Republic.


If you are curious to learn more about this opportunity, we'd love to hear from you.


This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization. The Company is an equal opportunity employer. In this regard, the Company makes reasonable accommodations for qualified applicants and employees with disabilities in order to enable them to perform all essential job functions, unless doing so creates an undue hardship.


First Republic is subject to federal laws that restrict the employment of individuals with certain types of criminal histories, including FDIA Section 19 and FINRA. To the extent not inconsistent with our obligations under those federal laws and regulations, First Republic will consider qualified candidates with criminal histories in a manner consistent with the Los Angeles and San Francisco ban-the-box laws.


For New York City-based roles: Mayor Bill de Blasio announced that, effective December 27, 2021, all private sector employers in New York City will be required to ensure that their employees are vaccinated against COVID-19 to attend work in the office. Reasonable Medical or Religious Accommodations may be requested if applicable to you. Please view New York’s Guidance on Accommodations for Workers for more information.



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