Senior Administrative Assistant (HYBRID)

ID
2022-16452
Job Locations
US-NY-New York
Category
Human Resources

 

At First Republic, we care about our people. Founded in 1985, we offer extraordinary client service in private banking, private business banking and private wealth management. We believe that personal connections are everything and our success is driven by the relationships we form with our colleagues and clients. You’ll always feel empowered and valued here. 

 

Incredible teams doing exceptional work, every day.

In Human Resources, we are committed to growing and protecting First Republic and its culture by attracting, retaining and supporting our most valuable resource: people. Providing our colleagues with extraordinary service is our commitment; their success is our reward.

 

This Senior Administrative Assistant plays a key role in delivering extraordinary service to our HR colleagues and in turn, our colleagues throughout the bank. This critical role will provide operational and administrative support to the Deputy Chief People Officer. Based in New York, this role will provide effective administrative support, interact with candidates and employees, coordinate and assist with projects, events and communications. This individual will work closely with the east coast based HR team as well as the larger HR team. This position is expected to collaborate with other administrative assistants to support the broader administrative needs of the Human Resources Department.

 

What you’ll do as a Senior Administrative Assistant:

  • Schedule appointments and maintain meeting calendar for the Deputy Chief People Officer (DCPO) including making travel and hotel arrangements.
  • Submit expense reports following company travel and department events.
  • Coordinate and set up meetings and events, including catering, preparation of agendas and meeting materials and arranging logistics (conference room, bridge line, video) and taking minutes.
  • Assist with HR New Colleague setup primarily on the east coast, collaborating closely with HR Specialists, HR Business Partners and IT.
  • Create presentations and maintain up-to-date materials for team and internal communication. Assist in taking notes and sharing slides during departmental meetings where required.
  • Stays in touch with all facets of the company and identifies potential issues to the DCPO before they escalate.
  • Handle incoming phone calls, internal and external, as well as all other forms of incoming and outgoing correspondence.
  • Navigate organizational infrastructure to solve or resolve problems in a timely manner.
  • Lead and manage special projects as they arise on behalf of the manager.
  • Assist and provides support as assigned and needed.

 

You could be a great fit if you have:

  • A minimum of three years of experience as an Administrative Assistant for a large team
  • Bachelor’s Degree desired
  • Extensive MS Outlook experience
  • Great organizational skills and attention to detail, able to juggle and prioritize multiple tasks simultaneously
  • Must be flexible and able to change direction quickly
  • Comfortable in a fast-paced environment and in dealing with ambiguity at times
  • Superior verbal and written communication skills
  • Ability to interface with all levels of the organization
  • A high level of professionalism and confidentiality
  • Strong work ethic
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
  • Forward thinker, who actively seeks opportunity and purposes solutions.

 

Job Demands:

  • Must be able to review and analyze data reports and manuals; must be computer proficient.
  • Must be able to communicate effectively via telephone and in person.
  • Must be able to travel as position requires.
  • May be required to lift 25-50 lbs.

 

Own your work and your career — apply now

Are you willing to go the extra mile because you love what you do and how you can contribute as a team? Do you want the freedom to grow and the opportunity to take charge of your own career?  If so, then come join us.

 

We want hard working team players. You’ll have the independence to learn, lead and drive change. A culture of extraordinary service, empowerment and stability — that’s the First Republic way.

 

We believe that a diverse range of backgrounds and ideas has and will continue to be fundamental to the future success of First Republic.

 

If you are curious to learn more about this opportunity, we'd love to hear from you.

 

This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization. The Company is an equal opportunity employer. In this regard, the Company makes reasonable accommodations for qualified applicants and employees with disabilities in order to enable them to perform all essential job functions, unless doing so creates an undue hardship.

 

First Republic is subject to federal laws that restrict the employment of individuals with certain types of criminal histories, including FDIA Section 19 and FINRA. To the extent not inconsistent with our obligations under those federal laws and regulations, First Republic will consider qualified candidates with criminal histories in a manner consistent with the Los Angeles and San Francisco ban-the-box laws.

 

For New York City-based roles: Mayor Bill de Blasio announced that, effective December 27, 2021, all private sector employers in New York City will be required to ensure that their employees are vaccinated against COVID-19 to attend work in the office. Reasonable Medical or Religious Accommodations may be requested if applicable to you. Please view New York’s Guidance on Accommodations for Workers for more information.

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed

Need help finding the right job?

We can recommend jobs specifically for you! Click here to get started.