First Republic Bank

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Purchasing Specialist

Purchasing Specialist

ID 
2017-4820
Job Locations 
US-CA-San Francisco
Category 
Administrative

More information about this job

Overview

 

 

First Republic is an ultra-high-touch bank that provides extraordinary client service. We believe that one-on-one interactions build lasting relationships. We move quickly to serve our clients’ needs so that their financial transactions are handled with ease and efficiency. Client trust and security are paramount in our line of business. Ultimately, our goal is unsurpassed client satisfaction which will lead to personal referrals – our number one source of new business.

 

We recognize that our competitive advantage starts with our people and our culture. At First Republic, we work hard and move quickly as a very coordinated team. If you are looking for an opportunity to grow and contribute in a fun, fast-paced environment, First Republic is the place for you. We have exceptional people focused on providing extraordinary service.

 

The Purchasing Specialist is responsible for ordering and tracking office, kitchen, and banking supplies (which may include, but will not be limited to: name plates, ink stamps, signage, ergonomic supplies, banking forms, and stationery). The person who fills this position is also responsible for monitoring and replenishing inventory, communicating with internal clients and external vendors, troubleshooting order issues, coordinating facilities-related installations and maintenance, auditing invoices, and filing order records. He or she must possess strong communication, negotiation, and organizational skills. The Purchasing Specialist works directly with the Corporate Purchasing team, as well as the entire Facilities and Administrative Services department.

 

 

Responsibilities

 

  • Ensures issues are resolved in a timely manner
  • Coordinates the company’s sit/stand program, which includes:
    • Communicating with end users to determine the appropriate equipment to be ordered
    • Ordering and tracking sit/stand units
    • Coordinating installations with Technical Support, installer, and end users in Northern California
  • Assists in coordinating ergonomic equipment purchases, installation, and  inventory tracking including:
  • Checks, analyzes and negotiates prices from vendors prior to issuing purchase orders or finalizing any purchases.
  • Orders, tracks and distributes office and banking supplies throughout their respective life cycles.
  • Issues purchase orders, validates packing slips, performs timely review of invoices, ships and receives supplies to various offices and branches, manages and replenishes inventory, and performs quality control checks.
  • Orders and distributes office and kitchen supplies for the corporate office’s supply rooms and kitchens. 
  • Provides assistance to Southern California and East Coast offices as needed
  • Processes invoice payments in a timely and efficient manner, obtains invoice payment approval from the appropriate manager, and forwards to Accounts Payable for final payment within the required billing period.
  • Maintains order and payment records accurately
  • Assists with the administration of the online office supply order system for the Bank.
  • Assists with the administration of the off-site warehousing and fulfillment center. Works closely with the Manager and Assistant manager to replenish inventory and analyze reports as needed
  • Provides backup for the Manager and Assistant Manager of Corporate Purchasing, in general.
  • Assists with the administration of the UPS CampusShip program

Additional Duties and Responsibilities:

  • Attends meetings when necessary.
  • Maintains a flexible work schedule.
  • Performs other duties when assigned.

 

Qualifications

 

Skills, Knowledge & Abilities:

  • High school degree or equivalent is required. College degree or similar 4-year training program preferred.
  • Requires a minimum of 2 years’ experience as a purchasing clerk or similar office support position.
  • Requires in-depth experience using Outlook and the MS Office Suite of applications.
  • Must possess excellent written and oral communications skills and the ability to troubleshoot
  • Must possess strong analysis/ negotiation skills.
  • Must possess the ability to work effectively with business personnel at all levels as well as with outside vendors and contractors.
  • Requires strong interpersonal and organizational skills, including the ability to work independently, meet deadlines, and maintain superior customer service at all times.
  • Requires willingness and ability to adapt to rapid changes in order to support and use future technology.

Physical/Mental Requirements:

  • Vision must be sufficient to read data reports, manuals and computer screens.
  • Hearing must be sufficient to understand a conversation at normal volume, including telephone calls and in person.
  • Speech must be sufficiently coherent to clearly convey or exchange information, including the giving and receiving of assignments and/or directions.
  • Position involves sitting most of the time, but may involve walking or standing for periods of time.
  • Physical ability must be sufficient to perform light maintenance, lifting, moving and/ or relocating equipment, boxes, and furniture up to 40 lbs.

 

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