First Republic is an ultra-high-touch bank that provides extraordinary client service. We believe that one-on-one interactions build lasting relationships. We move quickly to serve our clients’ needs so that their financial transactions are handled with ease and efficiency. Client trust and security are paramount in our line of business. Ultimately, our goal is unsurpassed client satisfaction which will lead to personal referrals – our number one source of new business.
We recognize that our competitive advantage starts with our people and our culture. At First Republic, we work hard and move quickly as a very coordinated team. If you are looking for an opportunity to grow and contribute in a fun, fast-paced environment, First Republic is the place for you. We have exceptional people focused on providing extraordinary service.
The Human Resources Information Systems (HRIS) Analyst provides analytical and technical support to the Human Resources Division. The primary focus of this position is the support and maintenance of HR Systems including the Core HR System, Applicant Tracking system, Compensation, Performance Management, and Learning Management tools. Key Responsibilities include maintaining quality and consistency of HRIS database information; ensuring employee actions are in compliance with current Human Resources policies and guidelines; providing HRIS technical support to Human Resources and other staff; serving as liaison among HRIS, Benefits, Human Resources, Recruitment, Payroll and Ultimate Software Configuration areas. This individual serves as a technical point-of-contact for assigned functional areas and assists subject matter experts with ensuring data integrity, report writing and analyzing data flows for process improvement opportunities. As part of the Human Resources team, this position also provides general Human Resources support as needed.
Configure and Administer Core HR system – UltiPro
Analyzes company needs, gathers functional requirements and works with vendors and internal partners to design HR systems and tools.
Partner with HR team to recommend and plan for improvements, enhancements, and new applications to support internal processes.
Implements, tests, and maintains the company’s HR systems and related policies and procedures designed to obtain, record, and process employee information.
Assist in developing training and documentation related to key HR Systems. Designs and builds forms and workflows within the systems.
Participates in the development and delivery of training to an end-user population on system use and related HR best practices.
Troubleshoot and offer technical assistance in support of Payroll, Human Resources, Benefits and other staff.
Coordinate integration of multiple platforms, vendor products and technologies.
Write, maintain and support a variety of reports utilizing the reporting tool.
Assist in development of standard reports for ongoing customer needs.
Help maintain data integrity in systems by running queries and analyzing data.
Provide end user support, and maintain SLA targets set for the team.
Coordinates resolution of system issues managed by 3rd party vendors
Identifies opportunities for improving Human Resources processes through information systems changes and automations.
Assists in the preparation of proposals to develop new systems and/or operational changes.
Resolves complex technical problems.
Provides other support to Human Resources management and staff as assigned
Perform duties & responsibilities specific to department functions & activities or as assigned by supervisor.
Participate in the development of department policies and/or procedures and assist with client specific projects as assigned.
Responsibilities include the following: 1) adhering to and complying with the applicable, federal and state laws, regulations and guidance, including those related to Anti-money laundering (i.e. Bank Secrecy Act, US PATRIOT Act, etc.) 2) adhering to Bank policies and procedures, 3) completing required training, 4) identifying and reporting suspicious activity to the AML Officer, and 5) knowing and verifying the identity of any customer(s) that enters into a relationship with the Bank.
Skills, Knowledge & Abilities:
Any combination of training and experience which would provide the required knowledge and ability is qualifying. A typical way to obtain the requisite knowledge and abilities would be:
Experience: Four (4) years of experience in Human Resources with a focus on HRIS and/or Information Technology (Database Administration).
Education: A Bachelor’s degree in Human Resources, Management Information Systems, or other relevant subject.
Experience: Three (3) years of experience in Human Resources with a focus on HRIS and/or Information Technology (Database Administration).
Substitution: Completion of a master’s degree in a closely related field from an accredited college or university may substitute for one (1) year of the experience requirement.
Various connection points between the HRIS, Benefits, Human Resources, Payroll and Finance areas; database structure, operations and administration; report development, coding and design; HR, Benefit and Payroll procedures, and operations; database implementation and development life cycles; business system applications; principles and techniques of systems quality assurance and control; practices of leadership and mentoring; technical problem solving techniques; principles of project management, documentation, and technical correspondence; principles of customer service; design, implementation and maintenance of various HRIS systems; Microsoft Office applications.
Operate at both a strategic and operational level. Manage change and develop training materials; Work independently in identifying and resolving issues, concerns and problems; acquire subject matter expertise in the functions and activities of the department, including applicable laws, rules, regulations, procedures and technical operations; use troubleshooting and analytical skills; oversee corrections within assigned specialty; read, interpret and apply complex technical documentation; analyze, evaluate and integrate business processes and procedures; write logical, comprehensive, concise reports and correspondence; demonstrate good customer service and project management skills; communicate effectively orally and in writing using language understandable to management and staff; work effectively with vendors, clients, users and management; develop recommendations and solutions; promote and maintain a team environment; work effectively, independently and follow through on assignments; accept work assignments from multiple managers and work areas; handle multiple and parallel projects.
Experience with Ultimate Software Systems, iCIMS, or Cognos BI Reporting is desirable