First Republic Bank

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Administrative Assistant (Temp)

Administrative Assistant (Temp)

ID 
2017-5510
Job Locations 
US-CA-Menlo Park
Category 
Administrative

More information about this job

Overview

First Republic is an ultra-high-touch bank that provides extraordinary client service. We believe that one-on-one interactions build lasting relationships. We move quickly to serve our clients’ needs so that their financial transactions are handled with ease and efficiency. Client trust and security are paramount in our line of business. Ultimately, our goal is unsurpassed client satisfaction which will lead to personal referrals – our number one source of new business.

 

We recognize that our competitive advantage starts with our people and our culture. At First Republic, we work hard and move quickly as a very coordinated team. If you are looking for an opportunity to grow and contribute in a fun, fast-paced environment, First Republic is the place for you. We have exceptional people focused on providing extraordinary service.

 

We are looking for an Administrative Assistant to provide administrative support to the Sand Hill Business Banking team while coordinating all client events for the Sand Hill office.

Responsibilities

  • Maintain Business Banker calendars, including but not limited to; heavy scheduling, sending invitations, and arranging meeting space/video conference.
  • Maintain and process all Team Member expense receipts and reports on a monthly basis at a minimum.
  • Manage all logistics for external and internal events within the Sand Hill Business Banking team while working closely with Marketing.         
  • Organizing all events for the monthly Financial Executive Alliance
  • Responsible for answering telephones and transferring as appropriate; taking messages; and/or assisting directly when necessary.
  • Perform general clerical duties including, but not limited to, photocopying, faxing, scanning, mailing, filing, uploading documentation to proper sources including shared networks and/or programs. Utilize FedEx; UPS; and US Postal Service as appropriate.
  • Greet clients, prospects and visitors. Direct and accompany to appropriate conference rooms.  Coordinate meetings and conferences, including ordering food, and setting up and taking down the room.
  • Make all travel arrangements for Business Bankers (air; rail; hotel; car service, etc.).
  • Assist Team as necessary with document preparation, including editing, formatting and distribution of documents.
  • Assist with project based work, including research as appropriate and directed.
  • Assist with mailings through Mail Merge and creating labels.
  • Occasional overtime due to event coverage.
  • Other duties and responsibilities as may be assigned.
     

Qualifications

Ideal candidate should have/be:

  • High School Diploma or Equivalent.
  • 3 - 5 years of admin experience.
  • Proficient in Concur, Word, Excel, and PowerPoint.
  • Ability to work well individually and with the team.
  • Excellent verbal and written communication skills.
  • Energetic, professional, approachable and entrepreneurial.
  • Social Media knowledge. (Facebook, LinkedIn, Twitter etc.)
  • Handle sensitive information with high confidentiality.
  • Excellent intuition and judgement.
  • Enjoy working closely with other colleagues.
  • Align well with First Republic Bank values.
  • Ability to prioritize multiple duties and responsibilities.
  • Ability to work well under pressure in a fast paced environment.
  • Must be detail oriented and highly organized.

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