Under the direct supervision of the Chief Information Security Officer (CISO) this position provides administrative and secretarial support for the CISO and the Information Security department. In addition to typing, filing and scheduling, performs duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects.
Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.
Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.
Attention to detail is essential, time management and self-management is critical, ability to exercise sound judgment a major plus. High intelligence and humor are valued as are grace under pressure and tact. Must possess excellent customer service skills and telephone etiquette.
The ideal candidate will have at least two years’ experience in an administrative support position and will be able to anticipate the business needs of the CISO. Must possess excellent interpersonal skills, verbal and written communication skills. Must have the ability to handle confidential matters appropriately, prioritize and handle multiple projects simultaneously in a timely manner. Extensive knowledge of MS Office Suite and MS Outlook calendaring, distribution lists and shared mailboxes is essential.