The Administrative Assistant (AA) is responsible for directly supporting the day-to-day time management and administrative needs of the four VP Risk Officers in the ERM department and indirectly supporting the needs of the department as a whole. Routine duties include phone and email support, organization of meetings and events, assist in travel arrangements and expense reporting, coordination of calendar, meeting minute taking, and preparation of presentation/meeting materials.
The Officers attend or lead many internal and external meetings and it is important that the AA keep the Officers on time and prepared for meetings. The AA may be required to help prepare presentation materials for the internal meetings as well as for the Board of Directors and Bank regulators. Commitment to high quality work product, extreme attention to detail and strong writing and verbal communication skills are required. The AA is expected to provide backup support to the Executive Assistant to the Chief Risk Officer and to collaborate with other administrative and executive assistants to support the broader support needs of the ERM organization and the Bank as a whole.
The ideal candidate must be extremely flexible and enthusiastic about change and eager to learn about the Bank. Positive attitude and maintaining composure when under stress are key required attributes.
Other responsibilities include:
1) Adhering to and complying with the applicable, federal and state laws, regulations and guidance, including those related to Anti-money laundering (i.e., Bank Secrecy Act, US PATRIOT Act), 2) Adhering to Bank policies and procedures, 3) completing required training, 4) identifying and reporting suspicious activity to the AML Officer, and 5) knowing and verifying the identity of any customer(s) that enters into a relationship with the Bank.
Key Skills, Knowledge, and Abilities:
Additional Skills for an Ideal Candidate: