• Contracts Associate, Vendor Management

    ID
    2018-6073
    Job Locations
    US-CA-San Francisco
    Category
    Shared Services
  • Overview

    First Republic is an ultra-high-touch bank that provides extraordinary client service. We believe that one-on-one interactions build lasting relationships. We move quickly to serve our clients’ needs so that their financial transactions are handled with ease and efficiency. Client trust and security are paramount in our line of business. Ultimately, our goal is unsurpassed client satisfaction which will lead to personal referrals – our number one source of new business. We recognize that our competitive advantage starts with our people and our culture. At First Republic, we work hard and move quickly as a very coordinated team. If you are looking for an opportunity to grow and contribute in a fun, fast-paced environment, First Republic is the place for you. We have exceptional people focused on providing extraordinary service.

     

    The Vendor Management department is responsible for centrally supporting vendor selection, due diligence, contract negotiation, and vendor relationship management for the Bank.  The Contracts Associate plays an important role in managing the Bank’s risk vis-à-vis these vendors.  Some key activities will include performing vendor contract negotiations for both new vendors and existing vendors with different risk profiles including those vendors that are considered mission critical. These activities will involve i) advocating on behalf of and coordination across multiple internal stakeholder groups (Legal, Information Security, Compliance, BSA/AML, HR, and the sponsoring business unit), ii) reviewing, redlining, and negotiating a wide array of legal and business terms for vendor agreements including Non-Disclosure Agreements, Master Services Agreements, Consulting Services Agreements, technology agreements, and statements of work, iii) preparing and validating internal and regulatory reports and policies and procedures, iv) and assisting with a variety of departmental projects and presentations.  The position is also responsible for the consolidation and management of contract and vendor data in our vendor management system.

     

    As a member of our Vendor Management team, you will be broadly responsible for contributing to the Bank’s success engaging qualified partners under beneficial business terms and effectively managing the risks incumbent in relying upon independent third-party service providers.  First Republic regularly depends upon third parties for critical systems and services, and we support our internal business clients with important resources, expertise, and a dedicated focus.

    Responsibilities

    • Transcribe vendor data from contract documents into contract database which requires: understanding of contracts and key terms and conditions that are common to various types of agreements including but not limited to software, hardware, professional services and consulting services agreements.
    • Manage contractual and business relationship with assigned vendors
    • Coordinate and contribute to all stages of contract lifecycle including due diligence, requirements gathering, RFP preparation, selection, negotiation, maintenance and termination
    • Develop, structure, draft, interpret, and negotiate business and legal terms and conditions
    • Advocate on behalf of internal subject matter experts and business unit sponsors
    • Report on the status of contract management on an ongoing basis
    • Develop and maintain working relationships across lines of business and with technical, audit, compliance, security and legal teams as required
    • Support and help facilitate the Bank’s overall Vendor Risk Management Program
    • Work in a self-directed, collaborative, and constructive manner
    • Facilitate team members, the business units, and our internal stakeholders to contribute to the effectiveness of Vendor Management processes and controls.
    • Demonstrate ownership of First Republic Bank’s premier customer experience and shareholder values and contribute to the success of our front line and operational partners.
    • Perform duties & responsibilities specific to department functions & activities.
    • Performs other duties & responsibilities as required or assigned by supervisor.

    Qualifications

    Education/ work experience:

    • Undergraduate degree required
    • Technology knowledge beneficial
    • Legal background beneficial
    • Relevant experience with a comparable financial institution or corporate environment beneficial

      

    Technical skill/ competency

    • Proficiency with Word and PowerPoint
    • Familiarity with contract terminology and negotiations
    • Strong business orientation, understanding of business processes, and the resulting applications to Vendor Management from a customer and Bank perspective
    • Proficiency with Excel and other quantitative analysis tools to develop and evaluate performance metrics and produce associated reporting

     

    Teamwork skill/ competency

    • Pragmatic with an ability to generate trust and build relationships across business and functional lines
    • Demonstrates a positive and energizing style
    • Consistently demonstrates and follows high standards of integrity in business decision-making

     

    Personal skill/ competency

    • Decision making - Makes decisions in a timely manner, often with incomplete information and under tight deadlines
    • Communication skills - Demonstrates excellent communication and interpersonal skills; able to communicate clearly and concisely in a variety of settings and styles; is effective in a variety of formal presentation and meeting settings
    • Peer relationships - Can quickly find common ground and solve problems for the good of all; can represent own interests and yet be fair to others; is a team player and encourages collaboration; can be candid with peers

     

    Mental/Physical Requirements:

     

    • The ability to learn and comprehend basic instructions; understand the meanings of words and respond effectively; and perform basic arithmetic accurately and quickly.
    • Vision must be sufficient to read data reports, manuals and computer screens.
    • Hearing must be sufficient to understand a conversation at a normal volume, including telephone calls and in person.
    • Speech must be coherent to clearly convey or exchange information, including the giving and receiving of assignments and/or directions.
    • Position involves sitting most of the time, but may involve walking or standing for brief periods of time.
    • Must be able to travel in a limited capacity.

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