• Lead, Procurement Governance

    ID
    2018-6123
    Job Locations
    US-CA-San Francisco
    Category
    Shared Services
  • Overview

    First Republic is an ultra-high-touch bank that provides extraordinary client service. We believe that one-on-one interactions build lasting relationships. We move quickly to serve our clients’ needs so that their financial transactions are handled with ease and efficiency. Client trust and security are paramount in our line of business. Ultimately, our goal is unsurpassed client satisfaction which will lead to personal referrals – our number one source of new business. We recognize that our competitive advantage starts with our people and our culture. At First Republic, we work hard and move quickly as a very coordinated team. If you are looking for an opportunity to grow and contribute in a fun, fast-paced environment, First Republic is the place for you. We have exceptional people focused on providing extraordinary service.

    Responsibilities

    First Republic Bank is in the process of transforming its Procurement processes, including the introduction of a cloud-based P2P platform, and is seeking a Procurement Governance Lead to spearhead implementation efforts and take ownership of program governance following go-live. The successful candidate will play a major role in development of process transformation and change management to provide the company streamlined and efficient P2P processes. An in-depth understanding of procurement operations and business challenges coupled with the ability to translate them into solutions is critical. This role will work closely with senior Procurement and Finance management in establishing priorities and delivering successful procurement results.

    • Lead day-to-day execution of P2P implementation at the program level, including process design, system implementation, communication strategy, and stakeholder management
    • Work with Shared Services and Finance Leadership teams to develop and implement Procure-to-Pay initiatives for meeting efficiency and cost targets
    • Oversee daily work of the P2P Platform Administrator and P2P Data Analyst
    • Develop, track, and report to senior leadership on Key Performance Indicators (KPI’s)
    • Work with key business and back-office stakeholders to develop and implement processes and standards, with a focus on continuous improvement, across the organization to enable efficiencies, effective controls, and company-wide procurement management
    • Periodically review and update applicable procurement-related policy documents and procedures
    • Support supplier outreach plan to maximize engagement and familiarize new processes
    • Assess current state process on an ongoing basis and identify gaps to optimal P2P model
    • Assist with development and periodic revision of P2P-related training materials
    • Perform duties & responsibilities specific to department functions & activities.
    • Performs other duties & responsibilities as required or assigned by supervisor.
    • Responsibilities include the following:  1) adhering to and complying with the applicable, federal and state laws, regulations and guidance, including those related to Anti-money laundering (i.e. Bank Secrecy Act, US PATRIOT Act, etc.) 2) adhering to Bank policies and procedures, 3) completing required training,  4) identifying and reporting suspicious activity to the AML Officer, and 5) knowing and verifying the identity of any customer(s) that enters into a relationship with the Bank. 

     

    Qualifications

    • Bachelor’s degree (B.A./B.S.) or equivalent in a related discipline. MBA, other advanced degrees, or applicable professional certifications preferred
    • Lead or played a significant role in implementing a P2P transformation 
    • 7+ years related experience, preferably in a Purchasing-oriented role within a financial services company
    • Excellent oral and written communication skills. Interpersonal, analytical, presentation, influencing and negotiation skills required. Must possess the ability to multi-task and organize effectively
    • In-depth knowledge of and experience working with cloud-based Procure-to-Pay systems and related technologies. Knowledge of Oracle accounting systems, UltiPro HR system, and ServiceNow software a plus
    • Possess subject matter expertise to drive the design and application of business process and system design and implementation
    • Solid understanding of internal financial controls and SOX compliance
    • Ability to quickly develop knowledge of all Bank procurement systems, processes and critical data elements, and standards
    • Communicate and collaborate effectively across different organizational levels, functions, businesses, and geographies
    • Ability to assess functional and technical gaps in process design

     

    Mental/Physical Requirements:

    • The ability to learn and comprehend basic instructions; understand the meanings of words and respond effectively; and perform basic arithmetic accurately and quickly.
    • Vision must be sufficient to read data reports, manuals and computer screens.
    • Hearing must be sufficient to understand a conversation at a normal volume, including telephone calls and in person.
    • Speech must be coherent to clearly convey or exchange information, including the giving and receiving of assignments and/or directions.
    • Position involves sitting most of the time, but may involve walking or standing for brief periods of time.
    • Must be able to travel in a limited capacity.

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