• Administrative Assistant

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  • Overview

    First Republic Bank is searching for a motivated professional with excellent organizational and administrative skills to join our Residential Lending Origination Support team.  As the Administrative Assistant to the Vice President of Origination Support, you will be responsible for optimizing efficiency through effective administrative support including but not limited to: interacting with various departments as a liaison for Loan Teams or Management, preparing correspondence, preparing, planning and executing origination support events for management and team members, answering telephones, scheduling meetings and appointments, assisting on special projects as assigned. 


    Additionally, you will:

    • Prepare memos, letters and other documents and reports for internal and external distribution.
    • Coordinate and facilitate meetings, to include gathering/preparing agenda/materials, arranging communications logistics as necessary (remote or otherwise), and taking minutes. 

    • Handle incoming phone calls, internal and external, as well as all other forms of incoming and outgoing correspondence.
    • Schedule appointments and maintain calendar for Manager, including making travel and hotel arrangements.
    • Handle copying, filing/organizing and distribution of various reports and documents.

    • Submit expense reports, sponsorship requests, and check requisitions.

    • Create and maintain client and prospect address lists for marketing mailings and various other mailers.
    • Make catering arrangements for team and vendor meetings as requested.

    • Order office and marketing supplies and create marketing packages.

    • Interface directly with all levels of external clients and prospects as well as internal team members including senior executives. 

    • Lead and manage special projects as they arise on behalf of the Manager. Act as a liaison for the loan team and Relationship Managers (RMs) in absence of Manager.
    • Navigate organizational infrastructure to solve or resolve problems.

    • Provide input and suggestions for process improvements. 

    • Stay in touch with all facets of the company and identifies potential issues to the Regional Managing Director (RMD) before they escalate.

    • Assist with the recruiting and integration of new hires.

    • Maintain a flexible work schedule.

    • Perform other duties & responsibilities as required or assigned by supervisor.

    • Responsibilities include the following:  1) adhering to and complying with the applicable, federal and state laws, regulations and guidance, including those related to Anti-money laundering (i.e. Bank Secrecy Act, US PATRIOT Act, etc.) 2) adhering to Bank policies and procedures, 3) completing required training,  4) identifying and reporting suspicious activity to the AML Officer, and 5) knowing and verifying the identity of any customer(s) that enters into a relationship with the Bank. 


    • Must possess a strong understanding of the banking and lending industry.
    • Bachelor's Degree preferred.
    • Must possess strong working knowledge of MS Office.
    • Must possess excellent written and verbal communication skills.
    • Must possess excellent customer service skills.
    • Must be able to work efficiently and accurately, and possess a keen eye for detail.
    • Must be able to thrive in a fast-paced environment.
    • Some overtime work required.


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