• Analyst, Contract Management

    ID
    2018-6853
    Job Locations
    US-CA-San Francisco
    Category
    Shared Services
  • Overview

    The Vendor Management department is responsible for centrally supporting vendor selection, due diligence, contract negotiation, and vendor relationship management for the Bank.  The Analyst plays an important role in managing the Bank’s risk vis-à-vis these vendors.  Some key activities will include negotiating contracts for both new vendors and existing vendors.  Managing relationships of mission critical vendors in partnership with business units, vendors, and subject matter experts to insure the vendor is operating efficiently and effectively. These activities will involve coordination across multiple internal stakeholder groups (Legal, Information Security, Compliance,  BSA/AML, HR and the sponsoring business unit), reviewing vendor financial information, negotiating Non-Disclosure Agreements, preparing and validating internal and regulatory reports, and assisting with a variety of departmental projects and presentations.  The position is also responsible for the consolidation and management of contract and vendor data in our vendor management system (RSA Arche)r.

     

    As a member of our Vendor Management team, you will be broadly responsible for contributing to the Bank’s success engaging qualified partners under beneficial business terms and effectively managing the risks incumbent in relying upon independent third-party service providers.  First Republic regularly depends upon third parties for critical systems and services, and we support our internal business clients with important resources, expertise, and a dedicated focus.

    Responsibilities

    • Manage contractual and business relationship with assigned vendors
    • Coordinate and contribute to all stages of contract lifecycle including due diligence,  requirements gathering, RFP preparation, selection, negotiation, maintenance and termination
    • Develop, structure and negotiate contract terms and conditions
    • Ensure compliance with business terms and conditions
    • Report on the status of contract management on an ongoing basis
    • Develop and maintain working relationships across lines of business and with technical, audit, compliance, security and legal teams as required
    • Support and help facilitate the Bank’s overall Vendor Risk Management Program
    • Use vendor management system to manage contract documents which requires: understanding of contracts and key terms and conditions that are common to various types of agreements including but not limited to software, hardware, professional services and consulting services agreements
    • Work in a self-directed, collaborative, and constructive manner with Vendor
    • Management team members, the business unit, and our internal stakeholders to contribute the effectiveness Vendor Management processes and controls.
    • Demonstrate ownership of First Republic Bank’s premier customer experience, the success of our front line and operational partners, and shareholder value.
    • Perform duties & responsibilities specific to department functions & activities and other duties & responsibilities as required or assigned by supervisor..
    • Understand the requirements of working in a regulated environment and the controls that are necessary to be successful in the financial services industry

    Qualifications

    Education/ work experience:

    • Undergraduate degree required
    • Legal and Paralegal skills are beneficial
    • Relevant experience with a comparable financial institution or corporate environment preferred

     

    Technical skill/ competency:

    • High degree of proficiency with Word, Excel and other quantitative analysis tools to develop and evaluate performance metrics and produce associated reporting
    • Proficiency with PowerPoint
    • Familiarity with Archer, Hiperos, or other Enterprise Risk
    • System specifically the Vendor Management module
    • Familiarity with contract terminology and negotiations
    • Strong business orientation, understanding of business processes, and the resulting applications to Vendor Management from a customer and Bank perspective

    Teamwork skill/ competency:

    • Pragmatic with an ability to generate trust and build relationships across business and functional lines
    • Demonstrates a positive and energizing style
    • Consistently demonstrates and follows high standards of integrity in business decision-making, and expects the same standards of performance from his/her subordinates

     

    Personal skill/ competency:

    • Decision making - Makes decisions in a timely manner, often with incomplete information and under tight deadlines
    • Communication skills - Demonstrates excellent communication and interpersonal skills; able to communicate clearly and concisely in a variety of settings and styles; is effective in a variety of formal presentation and meeting settings
    • Peer relationships - Can quickly find common ground and solve problems for the good of all; can represent own interests and yet be fair to others; is a team player and encourages collaboration; can be candid with peers

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