• Executive Assistant, Chief Accounting Officer

    ID
    2018-7000
    Job Locations
    US-CA-San Francisco
    Category
    Administrative
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    At First Republic, we care about our people. We offer extraordinary client service in private banking, private business banking and private wealth management. Founded in 1985, we believe that personal connections are everything and our success is driven by the relationships we form with our colleagues and clients. You’ll always feel empowered and valued at First Republic.

     

    Incredible teams doing exceptional work, every day

    In Accounting, we’re responsible for recording and reconciling financial transactions, processing vendor payments, processing payroll, and calculating and remitting taxes. We also produce external and internal financial reports and interpret accounting guidance.

     

    An encouraging culture that invests in you

    As the Executive Assistant to our Chief Accounting Officer (CAO), you will be at the core of executing the Bank’s mission of providing extraordinary service to our clients and stakeholders. In this position you will use your strong organizational skills to enhance our CAO’s efficiency by managing her calendar, communicating effectively with stakeholders, arranging travel logistics, drafting correspondence and working on special projects. 

     

    What you’ll do as an Executive Assistant:

    • Manage contact with Accounting team members (including direct reports), senior executives of the Bank and other colleagues, as well as third-party service providers, external auditors, regulators and others.
    • Manage the CAO’s calendar proactively and diplomatically (e.g., prioritize meetings, provide ample time to review meeting materials, and manage the cancellation or rescheduling of appointments).
    • Prepare and distribute external and internal correspondence, including letters, emails, reports and general communications, drawing on your ability to independently translate conceptual content into succinct and concise prose.
    • Assist in the preparation and submission of financial and regulatory filings and reports.
    • Coordinate meeting schedules and travel arrangements, demonstrating independent decision-making and judgment.
    • Navigate the organizational infrastructure to solve or resolve problems.
    • Provide input and suggestions for process improvements.
    • Provide occasional support during nonbusiness hours, including evenings and weekends.
    • Work directly with many departments, including Accounting, Financial Reporting, Board Relations and Investor Relations.
    • Work closely with the Chief Financial Officer and their Executive Assistant.

     

    You could be a great fit if you have:

    • A college degree
    • A strong understanding of banking or financial services
    • Excellent written and verbal communication skills
    • An exceptional customer service orientation
    • The ability to pay close attention to detail and accuracy
    • Strong organizational and Microsoft Office skills 
    • A willingness to work hard, including putting in extra hours when needed
    • The ability to thrive in a fast-paced environment

    Job Demands:

    • Must be able to review and analyze data reports and manuals; must be computer proficient.
    • Must be able to communicate effectively via telephone and in person.
    • May be required to lift 25-50lbs

    Own your work and your career — apply now

    Are you willing to take initiative and make decisions? Are you willing to go the extra mile because you love what you do and how you can contribute as a team? Do you want the freedom to grow and the opportunity to take charge of your own career? If so, then come join us.  

     

    We want hardworking team players. You’ll have the independence to learn, lead and drive change. A culture of extraordinary service, empowerment and stability — that’s the First Republic way. Come join us!  

     

     

     


    Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records, to the extent consistent with applicable federal and/or state law.

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