• Administrative Assistant

    ID
    2018-7038
    Job Locations
    US-MA-Boston
    Category
    Administrative
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    At First Republic, we care about our people. Founded in 1985, we offer extraordinary client service in private banking, private business banking and private wealth management. We believe that personal connections are everything and our success is driven by the relationships we form with our colleagues and clients. You’ll always feel empowered and valued here.

     

    Incredible teams doing exceptional work, every day

    In Relationship Management Team Support, we document, process and underwrite both residential and commercial loans. We provide exceptional client service to internal and external partners. We support our Relationship Managers in all aspects of the loan process to ensure that we are delivering a seamless lending experience to our clients.

     

    See service from a higher perspective.

    As an Administrative Assistant, you’ll work directly with the Deputy Chief Banking Officer and the Executive Assistant to provide various administrative services that help the department operate efficiently. In this position, you’ll have the opportunity to use your ability to manage calendars, book travel, prioritize your workload and adapt to rapidly changing priorities. You’ll be a team player who is motivated to take on projects and tasks that require initiative and close attention to detail.

     

    What you’ll do as an Administrative Assistant:

    • Directly engage with all levels of external clients and prospects as well as internal team members, including senior executives.
    • Assist with the management and maintenance of the Deputy Chief Banking Officer’s calendar.
    • Arrange internal and external meetings and conference calls.
    • Coordinate internal and external office events.
    • Provide backup for the Executive Assistant in various situations.
    • Help with creating and maintaining client and prospect address lists.
    • Prepare memos, letters, other documents and reports for internal and external distribution.
    • Book travel and make hotel arrangements.
    • Attend meetings as needed.
    • Submit expense reports, sponsorship requests and check requisitions.
    • Create marketing and promotional gift packages for client meetings.
    • Maintain a flexible work schedule.

     

    You could be a great fit if you have:

    • A minimum of two years of experience as an office assistant or general clerk
    • A broad knowledge of bank and/or lending operations
    • Technical expertise and experience using Outlook and Microsoft Office
    • Strong interpersonal skills and the ability to build positive rapport
    • The ability to work effectively with colleagues at all levels, as well as outside vendors and contractors
    • Excellent written and oral communication skills
    • The ability to clearly define projects, objectives, goals, schedules and assignments
    • Excellent organizational skills, including the ability to work independently and meet deadlines
    • A willingness and ability to adapt to rapid change in order to support and use future technology

    Job Demands:

    • Must be able to review and analyze data reports and manuals; must be computer proficient.
    • Must be able to communicate effectively via telephone and in person.
    • Must be able to travel as position requires.
    • May be required to lift 25-50lbs.

     

    Own your work and your career — apply now

    Are you willing to go the extra mile because you love what you do and how you can contribute as a team? Do you want the freedom to grow and the opportunity to take charge of your own career? If so, then come join us.

     

    We want hardworking team players. You’ll have the independence to learn, lead and drive change. A culture of extraordinary service, empowerment and stability — that’s the First Republic way.

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