• Executive Assistant

    ID
    2018-7112
    Job Locations
    US-CA-San Francisco
    Category
    Administrative
  • Overview

    Our competitive advantage starts with our people, our culture, and our strong client service orientation. At First Republic, we work hard and move quickly as a very coordinated team. If you are looking for an opportunity to grow and contribute in a fun, fast-paced environment, First Republic is the place for you. We have exceptional people focused on providing extraordinary service.

    Reporting to the Senior Vice President, Business Acceleration and the Business Acceleration team, this position will work closely with colleagues throughout the Enterprise. The ideal candidate will demonstrate the ability to multitask, while working in a fast-paced, change-oriented environment. You’ll be self-motivated, intuitive, proactive, passionate about technology and able to juggle multiple and diverse responsibilities with a strong emphasis on organization, an unwavering attention to detail, and a good sense of humor. This is a demanding and fast-moving team that needs someone who is able to exercise good judgment and a high level of initiative.

    Responsibilities

    • Provide a wide variety of support functions to multiple members of the team, with a focus on the Senior Vice President, Business Acceleration, which includes calendar management, travel arrangements, and expense reports.
    • Help set agendas, prepare presentations, document meeting minutes, and manage action items
    • Organize meetings and special events
    • Applies judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with minimal direction
    • Provides constant input and suggestion for process improvements
    • Navigate organizational infrastructure to solve or resolve problems
    • Perform duties and responsibilities specific to department functions and activities
    • Perform other duties and responsibilities as required or assigned by supervisor

    Qualifications

    • 5+ years of experience working for a senior/executive leader
    • 5+ years of administrative experience
    • Understands and meets deadlines and time sensitive issues in a fast paced environment
    • Maintains confidentiality and acts with discretion with a high degree of maturity and professionalism with colleagues throughout the enterprise 
    • Demonstrates ability to be proactive, take initiative, and exercise good judgment, in all tasks
    • Excellent communication, analytical and customer service skills 
    • Executes flawlessly in highly ambiguous and dynamic environment
    • Passionate about new technologies and ways to improve efficiencies for all colleagues through an enterprise
    • Ability to quickly learn and adopt new technologies
    • Flexible and comfortable with constant change 
    • Positive attitude and team player, especially when faced with changing responsibilities
    • Belief that no contribution to the team is too big or too small
    • Expert in Microsoft Office Suite, specifically Office 365

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