• Onboarding Associate- Contingent

    Job Locations
    US-NY-New York
    Wealth Management
  • Overview

    The Onboarding Associate will work as part of the broader First Republic Private Wealth Management (PWM) onboarding team in support of the delivery of “white glove” service to investment professionals joining the firm. This position will assist with the smooth onboarding of newly hired Wealth Managers with a primary focus on the transition of Wealth Manager client accounts to PWM. The Associate will need to travel to offices around the country and initially work onsite with the investment professionals and support staff joining the firm.

    The critical function of the job will be to work with Wealth Managers (WMs), Client Service Associates (CSAs) and Client Administration Team (CAT) colleagues to successfully open and transition client accounts to PWM. The Associate’s primary responsibility will be to complete new account paperwork in an accurate and timely manner; submit accounts for opening and ACATs for transfer; follow through on all new account processes and resolving items (such as rejects) efficiently.


    Additional Information-

    First Republic is an ultra-high-touch bank that provides extraordinary client service. We believe that one-on-one interactions build lasting relationships. We move quickly to serve our clients’ needs so that their financial transactions are handled with ease and efficiency. Client trust and security are paramount in our line of business. Ultimately, our goal is unsurpassed client satisfaction which will lead to personal referrals – our number one source of new business.

    We recognize that our competitive advantage starts with our people and our culture. At First Republic, we work hard and move quickly as a very coordinated team. If you are looking for an opportunity to grow and contribute in a fun, fast-paced environment, First Republic is the place for you. We have exceptional people focused on providing extraordinary service


    • Onboarding new PWM hires and their clients, which involves:
    • Occasional travel to other offices to initially work onsite with new hires.
    • Prefilling and reviewing new account paperwork, submitting accounts, creating appropriate “Know Your Client” (KYC) requirements, following all new account processes and addressing any inconsistencies.
    • Tracking exception approvals and one-off requests.
    • Submitting/Tracking ACAT/Non-ACAT requests, including Transfer statement review.
    • Cost basis tracking, delivery and/or input.
    • Completing/submitting all audit related paperwork for final approval.
    • Preparation for arrival of new hires, including handling business cards, office supplies and the preparation and delivery of marketing materials.
    • Becoming a subject matter expert (SME) on procedures and documents for new accounts and Private Wealth Management core systems and processes.
    • Identifying and responding to client service needs of onboarding personnel, answering routine questions and escalating issues to management in a thoughtful manner.
    • Serve as a liaison to functional areas across the organization, most notably Operations and Technology, for onboarding professionals.
    • Perform other duties and responsibilities as required or assigned by supervisor or senior managers which may include special projects.

    Critical features of this job are described under the items above. They may be subject to change at any time due to reasonable accommodation or other reasons. This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.


    • Bachelor’s degree strongly preferred
    • 1 to 3 years of financial services experience at a brokerage firm or registered investment advisor/manager preferred
    • New accounts or client onboarding experience a plus
    • Series 7 license a plus
    • Proven history of providing extraordinary service
    • Proficient in Microsoft Excel and Word
    • Ability to further the First Republic Bank culture and values
    • Ability to be a team player with positive energy
    • Ability to multi-task with strong time management and organizational skills
    • Ability to work in a fast-paced environment
    • Excellent communication skills
    • Pays strong attention to detail
    • Handles challenges head on, taking ownership of issues/concerns and working to resolve
    • Able to anticipate potential issues and work effectively to address (forward thinking)
    • Proven history of providing extraordinary service, preferably in the financial services industry strongly preferred
    • Ability to travel to other locations where resources may be needed
    • Highly motivated and able to adapt to changing priorities
    • Strong understanding of compliance and new hire requirements preferred
    • Prior experience working with investment professionals a plus
    • Ability to understand and effectively communicate Private Wealth Management policies and procedures
    • Ability to work with a virtual team of Subject Matter Experts across departments (e.g. operations, technology, compliance)


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