• Manager, Facilities & Administrative Services

    ID
    2019-7681
    Job Locations
    US-FL-Palm Beach
    Category
    Administrative
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    At First Republic, we care about our people. Founded in 1985, we offer extraordinary client service in private banking, private business banking and private wealth management. We believe that personal connections are everything and our success is driven by the relationships we form with our colleagues and clients. You’ll always feel empowered and valued here.

     

    Incredible teams doing exceptional work, every day.
    Administrative Services and Facilities comprises several groups supporting corporate office operations for First Republic, including Facilities, Corporate Purchasing, Mail Room, Reception, and Architectural Design & Development. Our people serve our colleagues’ in-office needs in multiple regions throughout the United States.

     

    Common goals, uncommon potential

    The Manager, Facilities & Administrative Services –Florida, will work directly with the Director of Facilities and Admin Services East Coast Region, to oversee the facilities maintenance, branch build-outs, tenant improvements, and office moves for the Florida Region. As the Manager, Facilities & Administrative Services, this person must have a strong understanding of lease and contract language. The manager will also have strong project management and communication skills for directing and coordinating a variety of facilities projects & providing administrative services supports for the Company. This knowledge will also be used to direct staff, vendors, and contract resources for the Facilities & Administrative Services Division.

     

    What you’ll do as a Manager, Facilities & Administrative Services:

    • Works directly with the Director of Facilities & Admin Services East Coast Region, to oversee the facilities maintenance, branch build-outs, tenant improvements, and office moves
    • Provide leadership to assure Facilities issues problems are resolved and escalated in a timely, cost effective manner and to the satisfaction of the end-user
    • Oversee staff and contract resource responsible for the front desk. This includes interviewing and continued support for the personnel
    • Responsible for coordinating and reporting activities for assigned projects to management and facilitating communication among all parties involved in each project. Issues timely project status reports and inter-department team requirements, including vendor relations
    • Establishes and maintains business partner relationship with outsourcing vendors, service providers, suppliers, Information Systems staff, and department heads
    • Negotiates various vendor contracts for the Facilities & Administrative Services Division.
    • Establishes and enforces service level agreements
    • Participate in the development of department policies and/or procedures and assist with client specific projects as assigned

    Additional Duties and Responsibilities:

    • Remains informed of job-related issues through networking, training programs, seminars and trade publications
    • Attends meetings when necessary
    • Maintains a flexible work schedule
    • Perform other duties when assigned
    • Back-up for Director of Facilities and Admin Services East Coast Region when away from office
    • Perform duties & responsibilities specific to department functions & activities or as assigned by supervisor

     

    You could be a great fit if you have:

    • Requires a minimum of a BA degree
    • Requires a minimum of 5 years background/experience in a similar position
    • Requires familiarity with project management principles
    • Requires in depth experience using Outlook and the MS Office Suite of applications
    • Must possess excellent written and oral communication skills and the ability to clearly define projects, objectives, goals, schedules and assignments
    • Must possess the ability to work effectively with business personnel; at all levels as well as with outside vendors and contractors
    • Must possess strong influence/negotiation skills
    • Must possess a broad knowledge of all bank operations
    • Requires strong interpersonal and organizational skills, including the ability to work independently and meet deadlines
    • Must exercise a reasonable amount of independent judgment under minimum supervision
    • Vision must be sufficient to read data reports, manuals and computer screens.
    • Hearing must be sufficient to understand a conversation at a normal volume, including telephone calls and in person.
    • Speech must be coherent to clearly convey or exchange information, including the giving and receiving of assignments and/or directions.
    • Position involves sitting most of the time, but may involve walking or standing for brief periods of time.
    • Must be able to travel for business.

    Job Demands:

    • Must be able to review and analyze data reports and manuals; must be computer proficient.
    • Must be able to communicate effectively via telephone and in person.

    Own your work and your career — apply now
    Are you willing to go the extra mile because you love what you do and how you can contribute as a team? Do you want the freedom to grow and the opportunity to take charge of your own career? If so, then come join us.

     

    We want hard working team players. You’ll have the independence to learn, lead and drive change. A culture of extraordinary service, empowerment and stability — that’s the First Republic way.

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