• Executive Administrative Assistant

    ID
    2019-8088
    Job Locations
    US-CA-San Francisco
    Category
    Administrative
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    At First Republic, we care about our people. Founded in 1985, we offer extraordinary client service in private banking, private business banking and private wealth management. We believe that personal connections are everything and our success is driven by the relationships we form with our colleagues and clients. You’ll always feel empowered and valued here.

     

    Incredible teams doing exceptional work, every day

    In Business Banking, we provide comprehensive depository, cash management, and lending services to businesses throughout our communities. While our clients are diverse, we are focused on meeting the needs of professional service firms (doctors, lawyers, accountants, investment managers and consultants of all kinds) as well as those in the following industries: Private Equity, Venture Capital, Technology, Wineries, Aviation and Marine, and Non Profit Organizations. As a Business Banking team member at First Republic, you will work directly with clients to identify their banking needs and financial goals in order to deliver tailored solutions for their businesses as well as their personal banking and wealth management needs.

     

    Common goals, uncommon potential

    As an Executive Administrative Assistant at First Republic, you are at the core of executing the bank’s mission of providing extraordinary service. The Executive Assistant to the Head of Business Banking will provide exceptional support in a variety of administrative and time management needs, along with providing broader team support for the San Francisco Business Banking team.

    The ideal candidate has a strong commitment to high quality work product, exemplifies a high level of professionalism and confidentiality, and superior verbal and written communications skills. The EA must exhibit extraordinary client service and leadership skills. Must be able to lead by example, take the initiative, and go above and beyond. The EA is expected to collaborate with and take leadership of other administrative assistants in and outside of the department to support the broader needs of the bank as a whole.

     

    What you'll do as an Executive Administrative Assistant

    • Provide extraordinary client service.
    • Lead and collaborate with other EA’s and Administrative Assistants.
    • Anticipate needs of Executive, clients and colleagues.
    • Maintain Executive calendar, including but not limited to; heavy scheduling, invitation management and arranging meeting space / video conference.
    • Act as a liaison between Head of Business Banking and the department.
    • Handle confidential Bank and Client information in a discrete manner.
    • Coordinate and manage Client Engagement Initiative list for the Head of Business Banking (includes heavy scheduling and travel arrangements).
    • Facilitate all travel arrangements for the Executive through Concur (air; rail; hotel; car service, etc.).
    • Maintain and process the Executive’s expense reports in a timely manner via Concur.
    • Responsible for carefully reviewing and approving reports on behalf of Executive.
    • Manage Business Banking Marketing budget and Charitable Contributions and Sponsorships.
    • Assist with project based work, such as:
      • Recruiting and Onboarding- coordination with recruiters, filtering of resumes, heavy scheduling and management of interview process, onboarding logistics and first day support.
      • Trainings, Retreats and Conferences- assist Director of Training and Operations with administrative logistics, as needed.
      • Client and Internal Events- plan and manage all logistics pertaining to any client events or internal department events / celebrations.
        Emergency Preparedness- responsible for managing and coordinating recovery with the process owners and be the out of region alternate for the Business Continuity Coordinator.
      • Community Manager- responsible for updating and monitoring the Business Banking Collaborate Site.
    • Manage San Francisco Business Banking floor plans and space.
    • Perform general clerical duties including, but not limited to, photocopying, faxing, scanning, mailing, filing, uploading documentation to proper sources including shared networks and/or programs. Utilize Couriers, FedEx; UPS; and US Postal Service as appropriate.
    • Greet clients, prospects and visitors. Direct and accompany to appropriate conference rooms. Coordinate meetings and conferences, including ordering food, and setting up and taking down the room.
    • Responsible for coordinating all logistics pertaining to monthly department meetings.
    • Assist with mailings through Mail Merge and creating labels.
    • Assist SF Business Banking with marketing, event and administrative needs.
    • Other duties and responsibilities may be assigned.

     

    You could be a great fit if you have:

    • Background demonstrating extraordinary client service, teamwork, initiative and leadership skills.
    • Bachelor’s Degree required.
    • 2-5 years of Administrative or Project Management experience required, Executive Assistant experience preferred but not required.
    • Must possess the ability to demonstrate a high level of professionalism and confidentiality.
    • Highly proficient with Windows, Microsoft Office Suite (i.e. Word, Excel and PowerPoint) and Concur Expense reporting system.
    • Ability to work well in a team setting and individually.
    • Must possess excellent verbal and written communication skills.
    • Ability to multitask and manage time wisely.
    • Ability to work well under pressure while demonstrating composure in a fast paced environment.
    • Must be detail-oriented and highly organized.
    • Extremely flexible and enthusiastic about change. Positive attitude and ability to maintain composure under stress.
    • Excellent intuition and judgement.
    • Aligns well with First Republic Bank Values.
    • Energetic, proactive, professional, approachable, entrepreneurial. 

    Job Demands:

    • Must be able to review and analyze data reports and manuals; must be computer proficient.
    • Must be able to communicate effectively via telephone and in person.
    • Must be able to travel as position requires.
    • May be required to lift 25-50lbs.

    Own your work and your career — apply now
    Are you willing to go the extra mile because you love what you do and how you can contribute as a team? Do you want the freedom to grow and the opportunity to take charge of your own career? If so, then come join us.

     

    We want hard working team players. You’ll have the independence to learn, lead and drive change. A culture of extraordinary service, empowerment and stability — that’s the First Republic way.

     


    Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records, to the extent consistent with applicable federal and/or state law.

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