• Portfolio Quality Specialist

    Job Locations
    US-CA-Menlo Park

    Portfolio Quality Specialist
    Menlo Park, CA


    At First Republic, we care about our people. Founded in 1985, we offer extraordinary client service in private banking, private business banking and private wealth management. We believe that personal connections are everything and our success is driven by the relationships we form with our colleagues and clients. You’ll always feel empowered and valued here.


    Incredible teams doing exceptional work, every day
    In Business Banking, we provide comprehensive depository, cash management, and lending services to businesses throughout our communities. While our clients are diverse, we are focused on meeting the needs of professional service firms (doctors, lawyers, accountants, investment managers and consultants of all kinds) as well as those in the following industries: Private Equity, Venture Capital, Technology, Wineries, Aviation and Marine, and Non Profit Organizations. As a Business Banking team member at First Republic, you will work directly with clients to identify their banking needs and financial goals in order to deliver tailored solutions for their businesses as well as their personal banking and wealth management needs.



    The Portfolio Quality Specialist will assist the Business Banking Group, Credit Analysts, and Business Bankers in the preparation of loans for approval and documentation as well as manage the post-close and ongoing collection of financial reporting requirements and monitoring of borrowers for covenant compliance.  This is not an underwriting position, although it may include spreading financial statements and could eventually grow into that role at a later time.  The ideal candidate will have at least one year of banking experience and maintain a basic understanding of commercial financial information and legal loan documentation.  Due to the complexity of the transactions, attention to detail and the ability to work under tight deadlines is important.


    What you'll do as a Portfolio Quality Specialist:

    • Obtain and review borrower and guarantor formation documentation (inclusive of ordering certificates of good standing) to prepare and manage loan files for submission to Credit Administration.
    • Obtain lien searches on borrowers and guarantors from appropriate locations (UCC & Credit Reports).
    • Order and review formation documents & UCC searches (if applicable) for Borrowers
    • Assist the Credit Analysts & Business Bankers by preparing the basic underwriting and loan processing system data entry records.
    • Develop the ability to spread business financial statements, personal financial statements and individual tax returns.
    • Work with Compliance to obtain Enhanced Due Diligence on new borrowers and guarantors. Prepare amortization schedules for various loan structures.
    • Prepare and manage loan files for submission to Credit Administration,  Commercial Closing, and external counsel.
    • Run credit reports on companies and individuals to assist in the analysis process. 
    • Conduct research on specific industries or companies to assist Business Bankers.
    • Monitor loan maturity report and alert Business Bankers and Credit Analysts of upcoming maturities and process short-term maturity extensions requests as needed.
    • Monitor delinquent loan reports and advise Business Banker & Credit Analyst of any items requiring attention.
    • Interact with clients and Business Bankers in handling routine requests for such items as copies of loan documents, balance inquiries, billing inquiries, and obtaining copies of loan statements.
    • Monitor existing credit facilities for financial and reporting covenant compliance.  Review the covenant log to ensure updated financial information and covenant compliance.  Upon instruction from Business Banker, notify Borrower and Guarantor when reporting is late.

    • Create, maintain, and monitor all loan and credit files.


    Documentation and Closing:

    • Work with Commercial Closing and external counsel on documentation issues and review documents prior to distribution to client.

    • Develop document signing guide and distribute documents to borrower.

    • Review returned documents prior to Commercial Closing submission and ensure that files are accurate and complete for closing and funding.

    • Coordinate payoffs and lien terminations of other lenders, as applicable.

    • Interact with Loan Servicing and the Wire Room to ensure timely loan funding.

    • Work with external counsel to obtain post-closing items as applicable.

    • Prepare documentation binders post-closing for clients.

    • Work with the appraisers, environmental professionals and title companies to assist in the commercial real estate due diligence process.

    • Assist with loan advances and payments, collecting loan and legal fees, credit ratings, etc. 

    • Complete audit verifications requested by clients and their CPA’s.

    • Process all loan advances and payments through coordinating with Client Services & Loan Servicing, calculating borrowing base ratios, communicating as necessary with the Business Banker & Credit Analyst and confirming verification of completion with our clients.

    • Complete KYC as needed for new and/or existing deals

    • Upload files/documents to our electronic document housing system

    • Complete SNDAs/Estoppels

    • Evaluate entity documents, environmental reports, flood insurance

    • Assist Credit Analysts with tickler as needed

    • Assist the Credit Analysts & Business Bankers on ad hoc projects and by working with client to obtain reporting requirements, which should be forwarded to the Loan Monitoring Group and uploaded to our electronic documentation housing program.

    • Assist Business Banking’s Management with various projects related to system enhancements, training, etc.

    • Ad hoc analysis includes working with clients and loan servicing to correct loan anomalies (late payments, draw downs, etc.) and preparing the restructure to financings currently booked (rate resets, LLC changes, etc.)

    • Other administrative work includes preparation of marketing information and internal reporting.

    • Performs other duties and projects specific to department functions and activities or as assigned by supervisor.

    • Local manager may require additional duties unique to a team’s geography, industry focus and other responsibilities which best utilize a candidate’s skill sets.

    • Be or become proficient in Microsoft Office (Word, Excel, and Adobe), spreading software, loan processing systems, data analysis systems, etc.


    What skills you will use:

    • Excellent attention to detail

    • Team Player

    • Outstanding communication skills

    • Provides extraordinary service.

    • Furthers the First Republic Bank culture and values.

    • Strong working knowledge of MS Word / MS Outlook / MS Visio / MS PowerPoint/ MS Excel.

    • Required: Bachelor’s Degree; banking and lending work experience of at least 2-3 years. 


    Own your work and your career — apply now

    Are you willing to go the extra mile because you love what you do and how you can contribute as a team? Do you want the freedom to grow and the opportunity to take charge of your own career? If so, then come join us.


    We want hard working team players. You’ll have the independence to learn, lead and drive change. A culture of extraordinary service, empowerment and stability — that’s the First Republic way.


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