• Administrative Assistant

    ID
    2019-8438
    Job Locations
    US-CA-Palo Alto
    Category
    Administrative
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    At First Republic, we care about our people. Founded in 1985, we offer extraordinary client service in private banking, private business banking and private wealth management. We believe that personal connections are everything and our success is driven by the relationships we form with our colleagues and clients. You’ll always feel empowered and valued here.

     

    Incredible teams doing exceptional work, every day
    In Business Banking, we provide comprehensive depository, cash management, and lending services to businesses throughout our communities. While our clients are diverse, we are focused on meeting the needs of professional service firms (doctors, lawyers, accountants, investment managers and consultants of all kinds) as well as those in the following industries: Private Equity, Venture Capital, Technology, Wineries, Aviation and Marine, and Non Profit Organizations. As a Business Banking team member at First Republic, you will work directly with clients to identify their banking needs and financial goals in order to deliver tailored solutions for their businesses as well as their personal banking and wealth management needs.

     

    Commonn goals, uncommon potential

    The Administrative Assistant is to provide administrative support to the Sand Hill Business Banking team while leading client experiences for the Sand Hill office.

     

    What you'll do as an Administrative Assistant:

    • Maintain Senior Managing Director calendars, including but not limited to; heavy scheduling, sending invitations, and arranging meeting space/video conference.
    • Maintain and process expense receipts and reports on a monthly basis at a minimum.
    • Manage all logistics for external and internal events within the Sand Hill Business Banking team while working closely with Marketing.
    • Assist in project management related to sales and relationship development opportunities
    • Responsible for answering telephones and transferring as appropriate; taking messages; and/or assisting directly when necessary.
    • Perform general clerical duties including, but not limited to, photocopying, faxing, scanning, mailing, filing, uploading documentation to proper sources including shared networks and/or programs. Utilize external logistics services as appropriate.
    • Greet clients, prospects and visitors. Direct and accompany to appropriate conference rooms. Coordinate meetings and conferences, including ordering food, and setting up and taking down the room.
    • Coordinate all travel arrangements for Business Bankers (air; rail; hotel; car service, etc.).
    • Assist Team as necessary with document preparation, including editing, formatting and distribution of documents.
    • Lead and manage team pipelines and projects, including research as appropriate and directed.
    • Expected overtime due to event coverage, or client and project needs.
    • Other duties and responsibilities as may be assigned.

     

    You could be a great fit if you have:

    • High School Diploma or Equivalent
    • 3 - 5 years of admin experience.
    • Proficient in Concur, Word, Excel, and PowerPoint.
    • Ability to work well individually and with the team.
    • Excellent verbal and written communication skills.
    • Energetic, professional, approachable and entrepreneurial.
    • Social Media knowledge. (Facebook, LinkedIn, Twitter etc.)
    • Handle sensitive information with high confidentiality.
    • Excellent intuition and judgement.
    • Enjoy working closely with other colleagues.
    • Align well with First Republic Bank values.
    • Ability to prioritize multiple duties and responsibilities.
    • Ability to work well under pressure in a fast paced environment.
    • Must be detail oriented and highly organized. 

    Job Demands:

    • Must be able to review and analyze data reports and manuals; must be computer proficient.
    • Must be able to communicate effectively via telephone and in person.
    • Must be able to travel as position requires.
    • May be required to lift 25-50lbs.

    Own your work and your career — apply now

    Are you willing to go the extra mile because you love what you do and how you can contribute as a team? Do you want the freedom to grow and the opportunity to take charge of your own career? If so, then come join us.

    We want hard working team players. You’ll have the independence to learn, lead and drive change. A culture of extraordinary service, empowerment and stability — that’s the First Republic way.

     

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