• Administrative Assistant

    ID
    2019-8449
    Job Locations
    US-CA-San Francisco
  •  

    Administrative Assistant

    San Francisco, CA

     

    At First Republic, we care about our people. Founded in 1985, we offer extraordinary client service in private banking, private business banking and private wealth management. We believe that personal connections are everything and our success is driven by the relationships we form with our colleagues and clients. You’ll always feel empowered and valued here. 

     

    Incredible teams doing exceptional work, every day

     

    The Administrative Assistant will support multiple Attorneys in the Office of General Counsel.  As the team is fast-moving and services all levels of the Bank, the ideal candidate will be highly organized, can independently research and obtain information for reports and special assignments and can navigate the organizational infrastructure to solve and resolve problems. Work is generally of a critical or confidential nature and requires a broad working knowledge of departmental and company practices and policies. 

     

    What you’ll do as an Administrative Assistant:

    Under general supervision and acting on own initiative and direction, responsibilities include, but are not limited to:

    • Providing administrative support to attorneys
      • Managing daily workflow, and maintaining individual and team calendars, coordinating and setting up meetings, and arranging logistics (conference rooms, audio bridge lines, video conference system).
      • Coordinating travel and related activities, including timely preparation and submission of expense reports.
      • Creating and implementing filing system to manage document and record storage.
      • Handling general team needs, such as ordering and maintaining office supplies, sorting and distributing incoming mail, photocopying and scanning documents, and making catering arrangements as requested.   
      • Reviewing and processing legal invoices and contracts.
      • Assisting with interview scheduling, onboarding and integration of new hires.
    • Providing support to attorneys with legal functions
      • Assisting with document preparation (preparing memos, agendas, presentations, meeting notes, and letters), editing and distributing documents, and drafting and reviewing agreements.
      • Handling incoming and outgoing correspondence and communications.
      • Assisting with document requests from internal/external parties and perform document redactions. Provide input and suggestions for process improvements. 
    • Leading and managing projects, as assigned by attorneys.
    • Providing backup for other Admins in various situations.
    • Performing duties and responsibilities specific to department functions and activities and other duties and responsibilities as required or assigned by supervisor.

     

    Responsibilities include the following: 1) adhering to and complying with all applicable, federal and state laws, regulations and guidance, including those related to Anti-Money Laundering (i.e. Bank Secrecy Act, USA PATRIOT Act, etc.), 2)adhering to Bank policies and procedures, 3) completing required training, 4) identifying and reporting potential suspicious activity to the BSA/AML Officer, and 5) knowing and verifying the identity of any customer(s) that enters into a relationship with the Bank.

     

    What skills you will use:

    • Requires a minimum of 4 years’ of practical business/administrative experience in a large organization.
    • Bachelor’s Degree preferred.
    • Excellent interpersonal skills, dependability, and the ability to communicate with all levels in the organization. Self-motivated and proactive.
    • Detail-oriented and excellent organizational skills; possesses strong calendar management, time management, and multi-tasking skills.
    • Work is generally of a critical or confidential nature; discretion with confidential information is necessary.
    • Highly proficient in Microsoft Office programs, specifically Word, Outlook, Excel, and PowerPoint.

     

    Own your work and your career — apply now

    Are you willing to go the extra mile because you love what you do and how you can contribute as a team? Do you want the freedom to grow and the opportunity to take charge of your own career? If so, then come join us.

     

    We want hard working team players. You’ll have the independence to learn, lead and drive change. A culture of extraordinary service, empowerment and stability — that’s the First Republic way.

     

    Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records, to the extent consistent with applicable federal and/or state law.

     

     

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